• D2
• Drillfield
• Newman Library
• McBryde Hall
• Owens Food Court
• Pamplin Hall
• Squires Student Center
• War Memorial Gym
• West End Market

• Annually, during the spring semester, the Event Planning Office accepts Advance Reservation requests for the upcoming academic year (August 1-July 31).
  
  
• Advance Reservation requests are only accepted for major venues (Burruss Auditorium, Commonwealth Ballroom, Haymarket Theatre, Old Dominion Ballroom, Colonial Hall, the GLC Auditorium and the GLC Multipurpose Room).

Event Planning typically reserves either Information Booth B or public space for bake sales.

• Bake sales are permissible fundraising activities on campus provided all products are prepared by organization members or purchased from a commercial entity for resale. Advertising for the commercial producer is prohibited. For more information, please see the Sales and Solicitation Guidelines available online or in the Event Planning Office.
  
  
• Bake sale items should be individually pre-packaged.
  
  
• Egg-based, cream-filled, and/or moisture-rich items should be avoided to prevent food borne illnesses.
  
  
• Beverages are prohibited in connection with bake sales.

• Student organizations must register annually with the Student Activities Office, located in 319 Squires Student Center, to be eligible to make reservation requests in the Event Planning Office. After registering please bring the yellow copy to the Event Planning Office to show that you are a registered student organization.
  
  
• It is the responsibility of the sponsor to contact the Event Planning Office a minimum of 30 days prior to a major venue event with the intent to finalize all event details.
  
  
• Events may begin no earlier than 30 minutes after the building opens and must end 30 minutes before the building is officially scheduled to close. Sponsor access to venues must end a minimum of 15 minutes prior to building close.
  
  
• No reservations for student extracurricular events may be scheduled 48 hours prior to or during exams.
  
  
• Sponsors must check in at the Squires Information Desk to receive the room key and/or gain venue access prior to each scheduled event. For reservations whose sponsors have not checked in within 30 minutes of the event start time, the venue may be given to another patron.
  
  
• Student organizations and university departments may request annual or large, university-wide events and/or reservations in major venues (Burruss Auditorium, Commonwealth Ballroom, Old Dominion Ballroom, Colonial Hall, Haymarket Theatre, the Graduate Life Center Auditorium, and the Graduate Life Center Multipurpose Room) for the upcoming scholastic year through the annual advance reservation process.
  
  
• Standard venue space (meeting rooms, dividable spaces, and reception rooms) for the upcoming scholastic year through the annual year may be reserved during the meeting room reservation process.
  
  
• Accounts with past due charges will be placed on account suspension (“hold”) and will be unable to make new reservations, change current reservations, or make cancellations until the balance is paid in full. During the advance reservation process, organizations with a “hold” status will be permitted to make requests; however, the account must be paid in full prior to July 1 or the reservation will be cancelled without prior notification.

• There are two indoor information booths in Squires Student Center. Both are located on the first floor on either side of the Squires Information Desk.
  
  
• There are electrical outlets and a TV/VCR mounted inside each information booth that are free to use for those with Information Booth reservations. (Please see information on copyright).
  
  
• Bake sales in Squires Student Center are not permitted in Information Booth A. (Please see information on bake sales).
  
  
• Verbal solicitation is not permitted.
  
  
• Information booth activities must be confined to the booth and may not extend into the common areas.
  
  
• Reservations for information booths are accepted in the Event Planning Office as a normal reservation request. Please check in at the Squires Information Desk before using the information booth.

• Annually, during the spring semester after completion of the advance reservation Process, the Event Planning Office accepts meeting room requests for the upcoming academic year (August 1-July 31).
  
  
• Reservations are for meeting rooms, dividable spaces, and receptions rooms in Squires Student Center and Johnston Student Center.

• All officially registered student organizations and university departments shall have the opportunity to present films of any nature at Virginia Tech. This policy is subject to applicable federal and state laws (e.g., federal copyright laws and state obscenity laws). Please see copyright information.
  
  
• Sponsors wishing to show films for public viewing (free or with admission) will be required to show a Public Performance Video Tape License, a packing slip from a pre-approved rental house (i.e.- Swank), or proof of permission from the copyright owner.
  
  
• Rented or purchased movies do not grant the owner the right to a public performance of the material. Permission must be obtained– and usually a royalty fee paid– to the holder of the copyright.
  
  
• Advertising and promotion for the film must clearly indicate the sponsoring organization and the rating of the film.
  
  
• All advertising, sales, and solicitation policies apply.
  
  
• The sponsor is responsible for verifying age identification (as required); the prevention of food, alcohol, and controlled substances from being permitted into the facility; and to ensure a properly behaved audience.
  
  
• For more information, please review the Movie and Film Event Guidelines.

• Public Space information
• Public Space Locations

• Room Layouts

• Sales activities that are occasional, non-continuous, and specific in purpose may be approved for designated areas. Recurring activities are prohibited.
  
  
• Sales must be conducted by registered student organizations for the benefit of that organization or for a charitable group associated with the organization (such as philanthropy). Sales for personal gain or commercial purposes are not permitted.
  
  
• Merchandise for sale with the Virginia Tech name or logo must be pre-approved by the Virginia Tech Licensing Office.
  
  
• Sales will be subject to such limitations as the approving office prescribes.
  
  
• Bake sales are permissible providing all products are baked by organization members or are purchased from a commercial entity for resale. Advertising for the commercial producer is prohibited. Beverages are prohibited in connection with bake sales. Bakes Sales in Squires Student Center are not permitted in Information Booth A.
  
  
• Commercial activities without university affiliation are prohibited.
  
  
• Informational activities by groups without a university affiliation are prohibited in public areas.
  
  
• For more information, please see the Sales & Solicitation Guidelines.
  
  
• For more information, please see University Policy 5205.
  
  
• All advertising, sales, and solicitation policies apply. For more information, consult the Event Planning Office or the Hokie Handbook.